Accounting & Human Resources Coordinator

Position Summary

The Accounting and Human Resources Coordinator supports both financial and people operations within our North Carolina-based leather duty gear manufacturing facility. This role ensures accurate financial recordkeeping, facilitates payroll and benefits administration, and promotes a positive work environment by maintaining compliance and supporting daily HR functions. The ideal candidate thrives in a small business setting where teamwork, accountability, and attention to detail are essential.
 
Key Responsibilities
 
Accounting

• Prepare and distribute daily financial reports, including the Cash Tracking Report, Bank Reconciliation Report, and Backlog Report, to the Accounting Manager and leadership team.
• Forecast cash flow using sales, inventory, and payment data to help guide purchasing and production decisions.
• Generate the weekly Top 5 Collections Report to monitor key receivables and drive collection efforts with customers.
• Create and manage vendor Payment Selection Reports; recommend payments and coordinate approvals with the Accounting Manager and President.
• Accurately post all Accounts Payable and Accounts Receivable transactions into the accounting system.
• Prepare and issue customer invoices, statements, and credit memos aligned with order fulfillment and contract terms.
• Reconcile credit card transactions, record receipts, and maintain transaction data for accurate reporting.
• Contact customers with outstanding balances to arrange payment and manage the credit hold process diplomatically and effectively.
• Support month-end closing activities including journal entry preparation, account reconciliations, and reporting.
• Maintain detailed, audit-ready documentation for all financial transactions.

• Review, edit, and approve hourly and salaried employee timesheets within UKG’s Workforce Management system.
• Track attendance points, verify timekeeping data, and ensure compliance with internal policies.
• Manage and process employee leave, including FMLA, Short-Term Disability, and other Leave of Absence requests.
• Administer benefit payments for employees on leave and coordinate with vendors to ensure accuracy.
• Conduct onboarding for new hires, including I-9 verification, policy orientation, and proper recordkeeping.
• Serve as the primary contact for Workers’ Compensation claims, employee relations matters, and day-to-day HR inquiries.
• Ensure personnel records are up-to-date and that the company remains compliant with state and federal labor laws.
• Collaborate with supervisors to support company culture, promote employee safety, and strengthen retention efforts.

• Associate’s or bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• 2–4 years of experience in accounting or HR, ideally within a manufacturing or production environment.
• Strong understanding of accounting procedures, payroll, and HR compliance.
• Proficiency with accounting systems (such as QuickBooks or similar) and HRIS tools; UKG experience preferred.
• Strong organizational and problem-solving skills with the ability to manage multiple priorities.
• Excellent communication skills and a professional, team-oriented attitude.
• Must maintain discretion and confidentiality when handling financial and employee information.